Maintaining standards on your farm is not about ‘passing’ on assessment, it’s about upholding standards year-round. By keeping your facilities, records and farming practices up to date all the time, you not only make your assessments less stressful but also demonstrate the care, professionalism and commitment that define your business.
Understand what’s expected
The first step is understanding the standards. Take time to familiarise yourself with the relevant requirements and make them part of your daily routine rather than a last-minute checklist.
If you use third-party help to manage your records, are they familiar with the relevant standards to ensure they deliver what you need? Make use of the templates available on our website, even if you already have your own record-keeping system, cross-referencing it with these templates can help confirm that all required details are captured.
Organise your records
Accurate and up-to-date documentation is at the heart of compliance. Always keep animal health and vaccination records, crop management documentation, chemical and fertiliser application details, waste disposal records, and evidence of traceability accessible.
If your site records are stored in common farm management software, the assessor can review the details directly during the assessment. Alternatively, you can use the Red Tractor Member Portal.
Use the Red Tractor Member Portal
The Red Tractor portal is your go-too tool for managing records and documentation year-round. It’s secure, simple and accessible only to those with permission through your Red Tractor membership. Update your records so the assessor can review them ahead of any visit, helping to streamline the process and reduce stress. Using the portal allows you to showcase your farm’s high standards while keeping everything organised and accessible.
Check facilities and equipment
Regularly inspect animal housing, feed and chemical storage areas and feed presentation set-ups: well-maintained facilities demonstrate ongoing care and ensure compliance is not left until the last minute. Think like an assessor: what would they see if they walked through your farm today?
Staff awareness and training
Certification is a team effort. Make sure everyone on the farm understand their responsibilities and can explain the procedures they follow. Regular training and clear records of competence show that maintaining standards is part of everyday life, not just for assessment day.
Conduct self-checks year-round
A pre-assessment check should become a routine part of farm life. Walk through your business systematically, identify any areas where standards are not being met, and address them promptly. Continuous self-review reduces stress and ensures that when your assessment occurs, you are already in a strong position.
Keep up to date
We’ll notify you by email if anything in the standards changes. Staying aware of any changes to the standards allows you to incorporate them into your business practices as soon as possible, ensuring a smooth assessment process with no surprises. If your email changes, be sure to notify your certification body.
Top tip
Preparation isn’t just about getting ready for one specific day; it’s about meeting standards every day. By keeping records organised, undertaking regular training and carrying out routine self-checks, you create a culture where standards are consistently met. This proactive approach means that when assessment day arrives, you’re ready, making the whole process smooth, confident and stress-free.